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Payroll Specialist & Benefits Administrator

If you are looking for a career that offers challenging work, long-term growth potential and the chance to make a real difference, join our team!
We are a growing Construction materials and services company based in Langley, BC that offers its employees development opportunities, great benefits and a very competitive compensation package.
The Company: Mainland Construction Materials ULC is well established and is known for the great care we take with clients and employees alike. We believe in safety first, integrity and pride in the services and products that we deliver.

We offer:
 Competitive salary with bonus potential
 Comprehensive benefits package
 Generous vacation package
 Outstanding RRSP program
 An excellent record of safety and environmental performance
 Tuition reimbursement program

You’ll join a team of more than 290 dynamic professionals who bring drive, passion and a genuine sense of pride to their work. We also actively encourage and empower all our team members to seek, share and implement new ideas for creating value.

So if you are detail oriented, thrive on building relationships and enjoy a fast paced, varied and fun work environment, then this is the role for you!
The Position: We’re looking for a Payroll Specialist & Benefits Administrator. Reporting directly to the Financial Controller, the Payroll Specialist and Benefits Administrator is responsible for full cycle payroll processing for hourly and salaried employees in compliance with federal and provincial legislation, employment standards, and union contracts. The ideal candidate will be responsible for maintaining high degree of confidentiality relative to personal data, compensation data, and benefits information

 Certified Payroll Compliance Practitioner (CPC)
 Minimum of 3-5 years of related payroll experience and HR support
 Knowledgeable in government regulations and benefits administration; experience working with union agreements desired
 Practical experience working with timecard and payroll systems; experience with HRIS system desired

Responsibilities (including, but not limited to):
 Manage payroll transaction processing of weekly hourly-paid and bi-weekly salaried payrolls in accordance with union contracts and employment standards
o Manage B2W Track and Viewpoint workflows
o Verify payroll data for accuracy and compliance
o Manage ACH file upload to HSBC
o Track and report vacation use and entitlements (all employees)
o Process Equipment usage postings
o Handle all payroll related questions and inquiries

 Responsible for filing remittances and returns
o CRA – weekly remittances
o Unions – monthly pension and benefit payments
o RRSP and Pension – monthly advice of employer/employee contributions
o Work Safe B.C. – quarterly and annual returns
o Garnishments
o Union Dues for Equipment Operators and Truckers

 Responsible for balancing payroll reports
o Reconcile PR Accumulations report at least monthly (to ensure accurate reporting of taxable benefits, PIER, vacation balances, liabilities and expenses, etc.)
o Reconcile group benefits billings (Equitable Life, MSP)
o Balance PD7A
o Year-end balancing including the filing of T4’s and T2200’s

 Responsible for reconciling payroll and benefits related general ledger accounts
o Reconcile payroll related balance sheet accounts monthly
o Complete appropriate SOX controls monthly

 Manage employer paid benefits
o Maintain records regarding the calculation of taxable benefits (i.e. extended health, fuel spend, mileage logs, social events, etc.)
o Ensure proper taxation of employer paid benefits

 Benefits Administration
o Manage benefits administration of new hires, change requests, and terminations
o Manage approved annual earnings updates

 Complete ROE for terminations and interruptions in earnings

 Payroll Master Data and Employee Files
o Manage file storage and secure retention of all payroll records and employee files
o Responsible for the control and maintenance of master data entered into BW2 Track, Viewpoint, and Summit Employee Navigator (HRIS system)

 Reporting
o Prepare mandatory survey responses as requested by Statistics Canada and Service Canada
o Prepare payroll analysis, labor cost, and headcount reports as required by management from time to time
o Maintain records regarding the approved pay-outs under employee incentive/bonus plans

 Process Documentation and Continuous Improvement
o Assist with the documentation of payroll processes and continuous improvement initiatives

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